Village Of Odell
Official Minutes of the August 10, 2015 Regular Board Meeting
Village of Odell, Illinois
Council Room, Odell, Illinois, Monday August 10, 2015, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.
Roll Call
Roll call showed the following Trustee Members were physically present: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, and Brian Mills.
Staff Present: Iris Thorne
Village Attorney Present: Ed Legner; Nicholas Ehrgott
Guests Present: Officer Bunting; Rick Phillips
Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present
Pledge of Allegiance
Mayor Joyner led the Pledge of Allegiance.
Minutes of the July 06, 2015 Regular Board Meeting
Trustee Joan Bullard moved to approve the minutes of the July 06, 2015 Regular Board Meeting as printed; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Treasurer’s Report
Iris Thorne reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report. Bank balances for the month ending July 31, 2015 are as follows:
| Odell Checking | $ 51,809.98 |
| Odell Savings | $ 88,246.54 |
| Illinois Funds Gen Fund Checking | $ 207,834.27 |
| Illinois Funds MFT Checking | $ 87,640.73 |
| General Fund CD’s | $ 225,463.21 |
| Odell Tourism | $ 27,912.73 |
Iris Thorne reported that the State is withholding our portion of Video Gaming money due to the State not having a budget in place.
Trustee Brian Verdun moved to approve the Treasurers report; second by Trustee Joan Bullard;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Bills
Board Listing Report #842 ran on 08/10/15 at 10:45am representing all due bills for the Village for August 2015, and Board Listing Report #843 ran on 08/10/15 at 11:18am representing all due bills for Tourism for August 2015 were presented for payment approval.
Trustee Brian Mills moved to approve and pay all bills on the Board Listing Report dated August 10, 2015 ran at 10:45am, list #842, and Board Listing Report dated August 10, 2015 ran at 11:18am, list #843, plus a Tourism Invoice for soda pop to be delivered tomorrow; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Police Report
Officer Bunting reported that according to the July 2015 Police Activity Report there were 34 calls; 0 warnings; and 0 citation(s) issued during the month of July.
OLD BUSINESS:
Route 66 Trail Bids
The Trail Bids received last month were tabled due to the state withholding grant money.
Bank Proposed Interest Rates Route 66 Project
No action was taken on the proposed interest rates received from two banks due to the hold put on the Route 66 project.
NEV Ordinance Revision
Attorney Ed Legner explained that the Village’s NEV Ordinance will need to be revised so that it will conform to the State Statute, which has been amended. The NEV Ordinance revision is tabled until the September meeting.
Clearwell Update
The Clearwell discussion is moved to Executive Session.
Miscellaneous New Business
Mayor Joyner indicated that he still needs to consult with Superintendent Ribordy on the Elk Street flooding situation. The issue is tabled until the September meeting.
Trustee Brian Mills reported that the Fire Department has obtained an ID machine and suggested that all Village personnel have proper identification in the event of a major emergency.
NEW BUSINESS:
Village Audit – Rick Phillips
Rick Phillips, Village Auditor, gave a summary of the fiscal year 2015 audit to the Board. Rick pointed out that there is a cash flow deficit in both the water and sewer funds. He indicated that this deficit is probably the most important aspect of this audit and needs to be addressed by the board.
Trustee Brian Mills moved to approve the Audit for the Fiscal Year 2015-2016; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Auditor for Fiscal Year 2016
Trustee Brian Mills moved to retain Phillips and Associates as our auditor for the Fiscal Year 2016; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Miscellaneous New Business
Brian Mills stated that as head of the Water Committee he will consult with Superintendent Ribordy on the water rates and call for a Water Committee meeting before the September Regular Board Meeting.
Mayor Joyner read a letter from Marty Fannin, Chairman of the Livingston County Board, regarding our 2016 Police Contract which begins December 01, 2016. Beginning December 01, 2016 if the Village wants to contract with the Livingston County Sheriff’s Department, a full time officer will cost the Village $ 85,000 or a part-time officer will cost $ 43,000.
Mayor Joyner extended a special “thank-you” to Bri Grieff for a successful softball season. He also thanked Trustee Gary Wykes for all his extra work at the ball field.
Mayor Joyner reported that he has set a date of September 3, 2015 for a town meeting to organize committees for an “Odell Day Celebration” in 2016.
Executive Session – Clearwell
Trustee Joan Bullard moved to exit Regular Session and enter into Executive Session to discuss the Clearwell Litigation at 7:53pm; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Trustee Joan Bullard moved to exit Executive Session at 8:18pm; second by Brian Mills;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Regular Session Resumed
Trustee Joan Bullard moved to enter into Regular Session at 8:19pm; second by Brian Mills;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None
Trustee Brian Mills moved to contact Farnsworth for their assistance in removing the liner to the clearwell; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Phaela Hodges, Joan Bullard, Brian Mills – 4
Nays: Gary Wykes – 1
Trustee Gary Wykes moved to adjourn at 8:20pm; second by Trustee Phaela Hodges;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Joan Bullard, Brian Mills – 5;
Nays: None