Village Board Meeting – May 13, 2013

Village Of Odell

 

Official Minutes of the May 13, 2013 Regular Board Meeting

Village of Odell, Illinois

 

Council Room, Odell, Illinois, Monday, May 13, 2013, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Noonan presiding and with proper notice having been posted.

 

Roll Call

Roll call showed the following Trustee Members were physically present:  Mayor Tony Noonan, Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Herman Fearman, and Matt Weaver at 7:40pm

Staff Present: Iris Thorne

Village Attorney Present: Ed Legner

Guests Present:  Mayor Elect Terry Joyner, Republic Waste Representatives, James Eskins & Jeff Hettrick

Mayor Noonan called the meeting to order at 7:04pm., at which time a majority of a quorum was present

 

Pledge of Allegiance

Mayor Noonan led the Pledge of Allegiance.

 

Minutes of the April 08, 2013 Regular Board Meeting

Trustee Brian Mills moved to approve the minutes of the April 08, 2013 Regular Board Meeting as printed; second by Trustee Herman Fearman;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Herman Fearman – 5;

Nays:   None

 

Treasurer’s Report

The Treasurer has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report.  Bank balances for the month ending April 30, 2013 are as follows:

 

Trustee Jamie Johnson moved to approve the Treasurers report; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Herman Fearman – 5;

Nays:   None

 

Bills

Board Listing Report #728 ran at 1:14pm on 05/13/13 representing all due bills for the Village, and Board Listing Report #729 ran at 1:35pm representing all due bills for Tourism for May 2013 were presented for payment approval.

 

Trustee Brian Mills moved to approve and pay all bills on the Board Listing Report dated
May 13, 2013 ran at 1:14pm, list #728, and Board Listing Report dated May 13, 2013 ran at 1:35pm, list #729; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Herman Fearman – 5;

Nays:   None

 

Mayor Noonan presented the loan draw of $ 18,901.37 for expenses related to the water project which includes the past Andrew’s invoices and the current invoice.

 

Trustee Jamie Johnson moved to approve the loan draw of $ 18,901.37 to cover the water project expenses; second by Brian Mills;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Herman Fearman – 5;

Nays:   None

 

Police Report

Mayor Noonan reported that according to the April Police Activity Report there were 17 calls; no warnings and what looks like 3 citations.  No representative was present from the Livingston County Sheriff’s Department.

 

OLD BUSINESS:

 

Police Contract Status Update

Mayor Noonan stated that he forwarded a copy of our counter proposal to Marty Fannin on April 15, 2013 and has not heard anything since.

Clearwell Status Update

Mayor Noonan indicated that MPC has requested a meeting to sit down and try to come to a resolution on the Clearwell problem.  The consensus of the board is that a meeting would be a good idea.

 

Garbage Bids

Trustee Jamie Johnson of the Finance Committee advised that the Finance Committee met and is recommending that the Village accept the bid submitted by Republic Waste, who was the lowest bidder. The committee also recommends keeping the garbage rates to the customer at the present rate that the Village is charging.  Furthermore, the committee recommends that the Village go with the front loading bins.

Republic Waste requested that the Village change their garbage and recycle pickup day to Mondays, with garbage being every Monday and recycle being every other Monday.  This will go into effect Monday June 3 for both garbage and recycle.

Trustee Jamie Johnson moved that the Village accept Republic Waste as our garbage contractor for the next three years, 2013 thru 2015; second by Trustee Brian Mills;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Herman Fearman – 5;

Nays:   None

Sewer Hookup – Terry Colman

Ed Legner has researched our Sewer Ordinance and advised that Mr. Colman’s request to   tap into his neighbor’s sewer for his garage is not allowable. Mr. Colman will need to run a line to the sewer main.

 

Miscellaneous Old Business

Herman Fearman reported that Gary Wykes has poured the concrete at the Historic Gas Station.

 

Mayor Noonan has had a request to research a way to alleviate the flooding down East Elk St. and on the three (3) properties to the north of Elk St. where flooding occurs. The most economical way to resolve the problem is to run a tile north through private property, across the alley and over to a manhole on Hamilton St.

 

Trustee Matt Weaver moved to proceed with gathering preliminary data from our Engineers on alleviating the flooding of Elk St. and on the private property north of Elk St; second by Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Matt Weaver, Herman Fearman – 6;

Nays:   None

 

Public Forum

Mayor Noonan invited Jeff Hettrick to address the board.  Jeff introduced himself as the External Affairs Manager for ComEd.  He advised that ComEd will be in our area checking their lines by using a helicopter with an infrared camera.  Mr. Hettrick explained that their lines are heating up several months before they actually break and by using this camera they can repair the lines before a storm hits and destroys the line.

 

Oath of Office

Mayor Noonan administered the Oath of Office to Mayor Elect Terry Joyner.  Mayor Terry Joyner administered the Oath of Office to Clerk Elect Iris Thorne; Trustee Elect Gary Wykes and Trustee Elect Jamie Johnson.

 

NEW BUSINESS:

MFT Program and Resolution F/Y 2013-2014

Mayor Joyner presented the MFT Program and Resolution for the Fiscal Year 2013-2014.  It has been a few years since the Village has seal coated any streets, so Mayor Joyner explained that is the reason why the resolution appropriates $63,000.00 of MFT funds for this Fiscal Year.  A map is included indicating which streets will be sealed coated this year.

 

 

Trustee Jamie Johnson moved to approve the MFT Program and Resolution for the F/Y 2013-2014; second by Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Matt Weaver, Herman Fearman – 6;

Nays:   None

 

Miscellaneous New Business (discussion only)

No miscellaneous new business presented.

 

Trustee Gary Wykes moved to adjourn at 8:20pm; second by Trustee Jamie Johnson;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Brian Mills, Matt Weaver, Herman Fearman – 6;

Nays:   None