Village Board Meeting – August 12, 2013.

Village Of Odell

 

Official Minutes of the August 12, 2013 Regular Board Meeting

Village of Odell, Illinois

 

Council Room, Odell, Illinois, Monday, August 12, 2013, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.

 

Roll Call

Roll call showed the following Trustee Members were physically present:  Mayor Terry Joyner,  Gary Wykes, Matt Weaver, and Herman Fearman

Staff Present: Iris Thorne, Rich Ribordy

Village Attorney Present: Ed Legner

Guests Present: Phaela Hodges, Patrick Doggett

Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present

 

Pledge of Allegiance

Mayor Joyner led the Pledge of Allegiance.

 

Minutes of the July 08, 2013 Regular Board Meeting

Trustee Matt Weaver moved to approve the minutes of the July 08, 2013 Regular Board Meeting as printed; second by Trustee Herman Fearman;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Matt Weaver, Herman Fearman – 3;

Nays:   None

 

Treasurer’s Report

Iris Thorne reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report.  Bank balances for the month ending July 31, 2013 are as follows:

 

 

Iris Thorne noted that Tourism receipts for July 2013 were $ 6,582.00 of which $ 2,528.00 attributed to credit card charges.

 

 

 

 

Trustee Matt Weaver moved to approve the Treasurers report; second by Trustee Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Matt Weaver, Herman Fearman – 3;

Nays:   None

 

Bills

Board Listing Report #739 ran at 11:45am on 08/12/13 representing all due bills for the Village, and Board Listing Report #740 ran at 2:41pm on 08/12/13 representing all due bills for Tourism for July 2013 were presented for payment approval.

 

Trustee Gary Wykes moved to approve and pay all bills on the Board Listing Report dated
August 12, 2013 ran at 11:45pm, list #739, and Board Listing Report dated August 12, 2013 ran at 2:41pm, list #740; second by Trustee Matt Weaver;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Matt Weaver, Herman Fearman – 3;

Nays:   None

 

A loan draw, for $ 1,554.57, to pay the clearwell expenses to date was presented to the board for approval.

 

Trustee Matt Weaver moved to approve the loan draw for $ 1,554.57; second by Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Matt Weaver, Herman Fearman – 3;

Nays:   None

 

Public Forum

Patrick Doggett, field representative for U.S. Congressman Adam Kinzinger, was introduced by Mayor Joyner.  Mr. Doggett is here to let the board know that Adam’s office would be available to assist the Village/residents with any problems.  He indicated that the District Office is located in Ottawa, IL.  He left brochures with contact information.

 

Police Report

Mayor Joyner reported that according to the July 2013 Police Activity Report there were 28 calls; no warnings and three (3) citations.  No representative was present from the Livingston County Sheriff’s Department.

 

OLD BUSINESS:

 

Police Contract

Mayor Joyner has received word that a three year contract for Odell has been drawn up and that the County has agreed to accept $ 10,000 as payment for the current coverage.  To date the Village has not received anything in writing.

The Police Contract is tabled until the September 09, 2013 Regular Board Meeting.

 

 

 

Elk Street Update

Ed Legner has a proposed Ordinance for approval of the 25’ easement agreement between the two property owners and the Village, in reference to the installation of a storm tile extending from Elk Street thru the private property to Hamilton Street.

 

The proposed Ordinance was tabled until the Board can arrange a meeting with the property owners.

 

Garbage Contract

Ed Legner explained that he has stricken out some clauses in the garbage contract that do not apply to a Village or a Municipality.  And, in addition has added some additional terms to the Addendum.  The garbage contract has been tabled until Allied Waste has reviewed and returned the amended contract to the Village for final approval.

 

Clearwell

The clearwell update was tabled until Executive Session.

 

Miscellaneous Old Business

Rich Ribordy reported that there will be a meeting at the Village at 9:00am this Wednesday regarding the striping.  He also indicated that he will be in touch with Ace in the Hole as to a date for the spray patch work.

 

NEW BUSINESS:

Oath of Office

Mayor Joyner administered the Oath of Office to our new Trustee, Phaela Hodges.

 

Fiscal Year 2013 Village Audit

Rick Phillips, Villager Auditor, gave a summary of the fiscal year 2013 audit to the Board.  Overall, Rick indicated that this year’s audit compared to the fiscal year 2012 is better. However, Rick stressed that utility charges need to be moderately increased yearly to cover the daily maintenance of the system, and to compensate for the added expense of the water loan repayment.

 

Trustee Herman Fearman moved to approve the Fiscal Year 2013 Audit; second by Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Phaela Hodges; Matt Weaver, Herman Fearman – 4;

Nays:   None

Auditor for the Fiscal Year 2014

Trustee Herman Fearman moved to retain Rick Phillips as our Auditor for the Fiscal Year 2014; second by Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Phaela Hodges; Matt Weaver, Herman Fearman – 4;

Nays:   None

 

 

 

Miscellaneous New Business (for discussion only)

Mayor Joyner informed the board that he is working with an individual to create a Village website.

 

 

Executive Session

Trustee Matt Weaver moved to go into closed session at 8:16pm for the purpose of discussing threatened litigation involving the clearwell project; second by Trustee Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Phaela Hodges; Matt Weaver, Herman Fearman – 4;

Nays:   None

 

Trustee Matt Weaver moved to exit closed session at 8:58pm; second by Trustee Gary Wykes:

 

Approved by roll call vote:

Yeas:  Gary Wykes, Phaela Hodges; Matt Weaver, Herman Fearman – 4;

Nays:   None

 

 

Resume Regular Session

 

Clearwell

No decision was made following the closed session.

 

Trustee Matt Weaver moved to adjourn at 9:00pm; second by Trustee
Herman Fearman;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Phaela Hodges; Matt Weaver, Herman Fearman – 4;

Nays:   None