Village Of Odell
Official Minutes of the July 08 2013 Regular Board Meeting
Village of Odell, Illinois
Council Room, Odell, Illinois, Monday, July 08, 2013, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.
Roll Call
Roll call showed the following Trustee Members were physically present: Mayor Terry Joyner, Brian Verdun, Jamie Johnson, Matt Weaver, and Herman Fearman
Staff Present: Iris Thorne
Village Attorney Present: Ed Legner, Associate Nicholas Ehrgott
Guests Present:
Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present
Pledge of Allegiance
Mayor Joyner led the Pledge of Allegiance.
Minutes of the June 10, 2013 Regular Board Meeting
Trustee Brian Verdun moved to approve the minutes of the June 10, 2013 Regular Board Meeting as printed; second by Trustee Jamie Johnson;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Treasurer’s Report
The Treasurer has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report. Bank balances for the month ending June 30, 2013 are as follows:
| Odell Checking | $ 18,659.19 |
| Odell Savings |
$ 75,562.70 |
| Illinois Funds Gen Fund Checking |
$ 193,210.43 |
| Illinois Funds MFT Checking |
$ 99,114.76 |
| General Fund CD’s |
$ 223,204.67 |
| Odell Tourism | $ 23,529.63 |
Iris Thorne noted that Tourism receipts for June 2013 were $ 8,704.00 of which $ 3,514.00 attributed to credit card charges; June 2012 receipts were $ 6,289.00. Iris also noted that
$ 21,314.73 was transferred out of the General Fund to the Sewer Fund on May 1, 2013.
Trustee Brian Verdun moved to approve the Treasurers report; second by Trustee Jamie Johnson;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Bills
Board Listing Report #735 ran at 1:10pm on 07/08/13 representing all due bills for the Village, and Board Listing Report #736 ran at 1:36pm on 07/08/13 representing all due bills for Tourism for July 2013 were presented for payment approval. There was no loan draw approval for July.
Trustee Jamie Johnson moved to approve and pay all bills on the Board Listing Report dated
July 08, 2013 ran at 1:10pm, list #735, and Board Listing Report dated July 08, 2013 ran at 1:36pm, list #736; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Police Report
Mayor Joyner reported that according to the June 2013 Police Activity Report there were 18 calls; no warnings and one (1) citation. No representative was present from the Livingston County Sheriff’s Department.
OLD BUSINESS:
Garbage Contract
Signing of the Garbage Contract was tabled due to questions on the contract wording. Ed Legner will follow up.
Elk Street Update
Richard Ribordy reported that the easement paperwork on the Elk Street project is currently being drawn up.
Clearwell
The clearwell update was tabled until Executive Session.
Police Contract Status Update
Mayor Joyner reported that he has not heard anything on the Police Contract since attending the Livingston County Board Meeting last month.
Miscellaneous Old Business
Mayor Joyner reported that the Railroad will not allow the Village to mow inside the fence due to safety issues.
NEW BUSINESS:
Oath of Office
Phaela Hodges was unable to be present due to illness.
Prevailing Wage Ordinance
The Prevailing Wage Ordinance for the Fiscal Year 2014 was presented to the board.
Trustee Jamie Johnson moved to accept the Prevailing Wage Ordinance; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Appropriation Ordinance F/Y 2013 – 2014
Iris Thorne reviewed the Appropriation Ordinance, in the amount of $ 2,015,100.00, for the F/Y 2013 – 2014 with the board.
Trustee Jamie Johnson moved to approve the Appropriation Ordinance, in the amount of
$ 2,015,100.00, for the F/Y 2013 – 2014; second by Trustee Matt Weaver;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
MFT Bids
Mayor Joyner stated that the lowest bidder for Spray Patch work this summer is Ace in the Hole for a total of $ 4,495.00.
Trustee Brian Verdun moved to accept the proposal as submitted by Ace in the Hole of Washburn, Illinois for delivery and spreading of spray patch as identified in the Village of Odell – 2013 MFT Program, Operation #3, with the lowest proposed price of $ 4,495.00, and using the unit price as bid and actual quantities utilized to determine the final project cost; second by Matt Weaver;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Mayor Joyner also stated that two (2) bids were received on Seal Coat work, one from McCann and one from Steffens 3-D’s, with the lowest bid coming from McCann. However, McCann has not completed paper work with the State and Steffens 3-D’s bid exceeded 15% of the recommended amount by the Engineers for Seal Coat.
Trustee Brian Verdun moved to reject all bids received for the 2013 Seal Coat Program – Operations #1 and #2; second by Herman Fearman;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Miscellaneous New Business (for discussion only)
No new business was brought before the board for discussion.
Executive Session
Trustee Matt Weaver moved to go into closed session at 7:53pm for the purpose of discussing threatened litigation involving the clearwell project; second by Jamie Johnson;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Trustee Brian Verdun moved to exit closed session at 8:33pm; second by Matt Weaver:
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Trustee Jamie Johnson moved that we perform an exfiltration test as provided by the contract between MPC and the Village of Odell and in addition an ASTM D7240-06 Geomembrane electrical leak test to determine where, if any, leaks may occur; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None
Trustee Jamie Johnson moved to adjourn at 8:35pm; second by Trustee
Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver, Herman Fearman – 4;
Nays: None