Village Board Meeting – June 10, 2013

Village Of Odell

 

Official Minutes of the June 10, 2013 Regular Board Meeting

Village of Odell, Illinois

 

Council Room, Odell, Illinois, Monday, June 10, 2013, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.

 

Roll Call

Roll call showed the following Trustee Members were physically present:  Mayor Terry Joyner, Gary Wykes, Jamie Johnson, Matt Weaver, and Herman Fearman

Staff Present: Iris Thorne

Village Attorney Present: Ed Legner

Guests Present:

Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present

 

Pledge of Allegiance

Mayor Joyner led the Pledge of Allegiance.

 

Minutes of the May 13, 2013 Regular Board Meeting

Trustee Herman Fearman moved to approve the minutes of the May 13, 2013 Regular Board Meeting as printed; second by Trustee Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

Nays:   None

 

Treasurer’s Report

The Treasurer has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report.  Bank balances for the month ending May 31, 2013 are as follows:

 

Trustee Jamie Johnson moved to approve the Treasurers report; second by Trustee Matt Weaver;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

Nays:   None

 

Iris Thorne noted that Tourism has taken in approximately $ 3,000.00 more in revenue during the month of May this year, over the month of May last year; $ 2,800.00 of this May’s revenue is attributed to credit card charges.

 

Bills

Board Listing Report #731 ran at 12:45pm on 06/10/13 representing all due bills for the Village, and Board Listing Report #732 ran at 1:22pm on 06/10/13 representing all due bills for Tourism for June 2013 were presented for payment approval.

 

Trustee Matt Weaver moved to approve and pay all bills on the Board Listing Report dated
June 10, 2013 ran at 12:45pm, list #731, and Board Listing Report dated June 10, 2013 ran at 1:22pm, list #732; second by Trustee Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

Nays:   None

 

Mayor Joyner presented the loan draw authorization for $ 345.00 for the Andrew invoice, which is related to the water project.

 

Trustee Matt Weaver moved to approve the loan draw of $ 345.00 to cover the water project expenses; second by Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

Nays:   None

 

Police Report

Mayor Joyner reported that according to the May Police Activity Report there were 22 calls; no warnings and no citations.  No representative was present from the Livingston County Sheriff’s Department.

 

OLD BUSINESS:

 

Police Contract Status Update

Mayor Joyner reported that he has tried to contact Sheriff Meredith but the Sheriff has not returned his call.

Discussion of the Police Contract pursued ending with a motion by Trustee Jamie Johnson to present to the County Board/Sheriff’s Jail and License Committee the following proposal: A three year contract, starting December 1, 2013, with the first year at $15,000; second year at $ 16,950; third year at $ 19,154, which is a yearly increase of approximately 13%, and propose to pay $ 10,000 for the remaining of this year for a 20 hour per week patrol coverage with no replacement for vacation etc….; second by Matt Weaver;

 Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

        Nays:   None

 

Elk Street Update

Mayor Joyner indicated that the engineers have been contacted regarding the Elk Street flooding problem.  The next step is for an easement to be worked out.

 

Clearwell Status Update

Mayor Joyner informed the board that at the request of MPC, there will be a meeting with MPC, the Village and our Attorney on June 21 to see if we can come to some sort of an agreement/resolution on the Clearwell.

 

NEW BUSINESS:

MFT Audit

Mayor Joyner reported that an MFT Audit was performed in May and we have received back a balanced MFT Audit for the calendar year 2012.

 

Mayor’s Trustee Recommendation

Mayor Joyner stated that he is recommending Phaela Hodges to be appointed to the vacated trustee position.

 

A motion was made by Trustee Matt Weaver to approved Phaela Hodges to fill the vacated trustee position; second by Gary Wykes;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

        Nays:   None

 

Mayor’s Committee Recommendations

Mayor Joyner reported that he has combined the Police Committee with the Streets & Alleys Committee and appointed Gary Wykes as chairperson, with Jamie Johnson, Brian Verdun and Phaela Hodges also serving that committee.

 

Railroad Mowing vs Railroad Agreements

Mayer Joyner also reported that he is working with railroad personnel to work out a solution to the mowing of the inside of the fence along the railroad.  His goal is for the Village to take over the mowing in exchange for the railroad terminating the current sewer and water agreements.

 

Miscellaneous New Business (for discussion only)

No new business was brought before the board for discussion.

 

Trustee Gary Wykes moved to adjourn at 7:58pm; second by Trustee Jamie Johnson;

 

Approved by roll call vote:

Yeas:  Gary Wykes, Jamie Johnson, Matt Weaver, Herman Fearman – 4;

        Nays:   None